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Transparency

Data Protection

The Data Protection Act is a law which requires any organisation that is processing personal data about individuals to comply with certain safeguards. It also gives individuals the right to access information held about themselves. This right of access is subject to certain exemptions.

Anyone, anywhere in the world, can make a request for personal information under the Data Protection Act. You do not have to be a UK citizen or resident of the UK to request information.

Request may be submitted to us by mail or email. Please send the requests to:

Local Government Boundary Commission for England
14th Floor, Millbank Tower
21-24 Millbank
London
SW1P 4QP

Email: foi@lgbce.org.uk

We have a duty to reply to your request promptly and, in any event, within 40 calendar days of receipt of your request.

Freedom of Information

In this area you will find information on Freedom of Information, including:

You can view Freedom of Information requests made to us and to our predecessor, the Boundary Committee for England, and their responses below:

This request relates to (i) communication between the LGBCE and the Chief Executive of Rochdale Metropolitan Borough Council; (ii) an explanation of the process used by the LGBCE to determine a reduction of Councillors; (iii) how many councils within the UK have had their council size reduced and at what cost.

This request relates to how the LGBCE consulted with the public on boundary changes for Kingston upon Hull.

This request relates to mapping data (GIS lines/polygons) for the Thetford parish boundaries.
Details of breaches of the Data Protection Act within in your organisation.

Under the FOIA please confirm how many towns , boroughs etc have a Royal Charter still enforce and the dates of incorporation.

I would be grateful if you would investigate if you hold a list of the local newspapers that serve the populations for each of the parliamentary constituencies.

Please send me copies of all internal LGBCE emails, correspondence, notes and minutes dated on or after 1st February 2016 relating directly to the Cambridgeshire County Council boundary review.  

Advise how many voters were in the original Woodstock Ward (pre your revision) and how many are in it now, with a breakdown of numbers of those properties you removed into Tunstall Rural, and how many you 'put in' from Woodstock Wards new boundary.

The definition of 'Local Authority' and to provide all recorded information that confirms the definition of 'Local Authority'.

Freedom of Information Request relating to the Cambridgeshire County Council Boundary Review.

Please could you provide me with information about your ICT expenditure, as broken down in the attached template.

A FOI request relating to a boundary settlement.

Please provide the detailed data provided by the council to the Commission of the expected number of residents on the electoral register in each road and each new development (please provide detailed location of each development) as by the end of the Commission's five-year period after the completion of the review, being 2022.

Please can you provide me the following information as I believe your final proposals announced today for Birmingham have erroneously put my property in the wrong ward.

Please send me copies of all internal LGBCE emails, correspondence, notes and minutes dated on or after 6th April 2016 relating directly to the Cambridgeshire County Council boundary review.

This request relates to UK Legislation, specifically TM44 Air Conditioning Inspections.

The request relates to a request for emails, letters, notes of telephone conversations, and notes of meetings between LGBCE Officers and the Leader of Cornwall.

I would like to request a copy of the Commission's current work programme under the Freedom of Information Act, as I would like to understand which local authorities the Commission has planned to review in the next year.

Request for information relating to the electoral reviews of London Boroughs from 1 January 2015. The request also asks for copies of LGBCE documents LGBCE (16)87 and LGBCE (16)88 tabled at the Commission meeting in August 2016.

 

Replies for the two [enclosed] letters that were sent to me from Mr Caller from the Boundary Commission for England in 2010 and 2011.

The costs involved of carrying out the electoral review of Woking.

Request to see full documentation of the decision/s in relation to these three streets [as highlighted in the FOI request], including internal memos etc. I also need to know the current and projected size of the new Heslington & Fulford ward, and to see your evidence of how the inclusion of my address would have made that too large.

Information pertaining to LGBCE IT hardware and software usage, LGBCE IT requirements and LGBCE IT contacts.

On 12th May 2015 you published Draft recommendations for Cambridgeshire County Council, which include in Appendix A estimated electorates for each proposed Electoral Division in 2020. Please release, for at least the divisions within Cambridge City, details of the calculations by which these estimates were produced.

Information on contact centre/call centre contracts, and inbound network services contracts.

Information relating to specific ICT contract(s) for Server Hardware Maintenance, Server Virtualisation License and Maintenance and Storage Area Network Maintenance/Support.

Information on: Local Area Network, Phone System, Storage Area Network, Connectivity, Data Centre, Staff IT Contacts.

List all the items reported lost by employees between October 2014 to October 2015 and categorise them into items lost worth under £100, items lost worth under £500 and items lost worth more than £500. Can you repeat the same request for the dates October 2013 to October 2014 and October 2012 to October 2013.
FOI request for the overall costs of the last ten electoral reviews carried out by LGBCE.

FOI request for a copy of any correspondence relating to a possible electoral review affecting Southport that you have sent or received since May 2010.

FOR request for the information about when a letter was sent to residents in this area about the changes to the Boundary for Rickmansworth Ward.

FOI request to view the evidence of effective and convenient local government and evidence of community identity used by the Commission when drafting its final recommendations.

FOI request for the total number of seats, including seats which are currently vacant, on (i) county councils, (ii) district councils, (iii) parish/town/neighbourhood/community councils and (iv) unitary authorities in England and Wales.

FOI request for 1) each named electoral ward within county boundaries of Suffolk, and 2) all postcodes eligible to vote within each specified ward.

  • LGBCE FOI_07-14
A duplicate request. This FOI was handled under FOI 04-14.

FOI request for the cost of the Review of West Devon.

FOI request for the total costs of Three Rivers District Council Boundary Review.

FOI request for full, itemised expenses claims for your chief executive and senior management team for the last three financial years.

Relevant documentation and supporting information in respect of any consideration given at officer or Commission level to electoral reviews of the London Boroughs (other than the completed reviews of the London Borough of Hackney, the Royal Borough of Kensington & Chelsea, and the London Borough of Tower Hamlets).

All copies of letters/emails between the LGBCE and the offices of Liverpool City Council elected Mayor Joe Anderson and their CEO Ged Fitzgerald in the past year.

All internal and external correspondence relating to the previously scheduled retirement of Archie Gall, Director of Reviews, and the subsequent decision to make the Director of Reviews post redundant. I would also like to request information held on the cost of redundancies to the LGBCE in the financial year 2014/15.

Letters and documents referring to Leigh that were used in the decision to remove Leigh from the Yetminster and Cam Vale Ward to the Frome Valley Ward.

A copy of the 2014-17 work programme referred to in Item 12 in the minutes of the Commission's meeting on 19th August.

An electronic description of the proposed (final) ward boundaries in a data format as opposed to the images you have published on your site.
What are the reasons behind the changes proposed to the boundaries for Whitnash?

What is the cost to the taxpayer of keeping the Boundary Commission running, the total annual budget of financing the Boundary Commission and the estimated cost of making the proposed changes.

A list of all boundary changes between local authorities, from the period of 1992-2010, that involve any exchange of population and the number of that population.

For the disclosure of correspondence or any other communication from and with Liverpool City Council so far this year (2013) relating to the composition of the city council and to any review of the number of councillors or ward boundaries.

Was the review of Three Rivers District council initiated by the LGBCE or at the request of the Council?

Request for the reports 'LGBCE (13)62 (“Review Programme 2014-2015”) and 'LGBCE (13)66 (“Council Size Determination”)' as considered by the Commission at its meeting on 9th April 2013.

What are the costs incurred by the Boundary Commission and the Council for the Review of Middlesbrough Borough Council?

A copy of all correspondence, minutes of meetings or notes of conversations between SHDC, the executive and in particular the Chief Executive Richard Sheard. A copy of the same documents in respect to West Devon District Council.

Details of all correspondence to date (including emails, letters and phone texts) and meetings (including internal briefing papers, agendas and detailed minutes) between Richard Sheard and other South Hams District Council officer(s) responsible for boundary change, and Archie Gall and other Boundaries Commission official(s) whose responsibility is for the South Hams.

Information relating to the LGBCE’s recent press release on the final proposal for the Three Rivers District Council.

Any documents relating to the proposal for 38 councillors for Canterbury City Council including minutes, agendas and emails between LGBCE and CCC; the agendas, minutes and reports of meetings that discussed and assessed the submissions made regarding the proposed number of councillors for CCC; and what criteria were used to assess the submissions, and what the key factors were in the minority of submissions that caused them to outweigh the majority of submissions.

Disclose correspondence and/or the record of any meeting and/or any other communication from and with Liverpool City Council since 3 April 2013 relating to the composition of the City Council and to any review of the number of number of councillors or ward boundaries.

Does Local Government Boundary Commission for England make use of any non‐relational / NoSQL database technologies such as MongoDB, Cassandra, RIAK, Hadoop or any proprietary non‐relational technologies if so which ones?
Request for any correspondence (emails, faxes, telephone notes, letters) relating to discussions between Bristol City Council and the Local Government Boundary Commission for England (including Officers, Councillors, Consultants) over the possibility of changing the election cycle from thirds (when a third of the seats are up for election) to once every four years (all-out elections) since January 1st 2003.

Request dated 5 April 2012, which was received by the Commission on 10 April 2012, requesting a high resolution boundary map of the electoral wards in Birmingham as a jpg/gif file.

Dated Monday 10 October, received by the Commission on Friday 13 April 2012, under the Freedom of Information Act 2000. Requesting: 1) The salary and total remuneration package for Mr M Caller, Chairman, LBC. 2) The salary and total remuneration package for Mr A Gall, LBC.

Request for the precise boundaries (in longitude and latitude pairs or similar co-ordinates) of all local, county and unitary authorities in England.

Details of discussions (phone, email, faxes, letters, etc) between LGBCE and Bristol City Council since April 2010 to date about a possible electoral review of Bristol, such as possible Boundary changes for wards within the City of Bristol.

A request for copies of minutes from all meetings the LGBCE has had regarding the electoral review in Tower Hamlets and also Hackney.

  • LGBCE FOI_07-12
Request withdrawn.

Request for any correspondence (emails, faxes, telephone notes, letters) relating to discussions between Leicester City Council and the Local Government Boundary Commission for England (including Officers, Councillors, Consultants) over the need for a boundary review since May 1st 2011.

FOI request to collate all electronic and written correspondence between LGBCE and stakeholders from the London Borough of Tower Hamlets.

Which motor manufacturers, motor dealers or leasing companies do you have contracts with for the supply of passenger motor vehicles and light commercial vehicles?

Information about the future of Kingskerswell and its boundary.

Proposals regarding Spitalfields Ward.

Request for information realating to the Commission's review of Broxbourne Borough Council.

A request for information with regards to: 1. Management Information Systems in schools which have been procured by the Council. 2. Virtual Learning Environments in schools which have been procured by the Council.

Request for information relating to school software and online reporting technology under the Freedom of Information Act 2000.

Request for information relating to the York City electoral review which was conducted in 2000 by our predecessor the Local Government Commission for England (LGCE).

Request for information relating to school software and online reporting technology under the Freedom of Information Act 2000.

Request for mapping in central southern England. A map of central southern England showing the county council boundaries for West Sussex, East Sussex, Hampshire & Surrey showing as many place names and road names / numbers as possible. A map of West Sussex showing all the district & borough council boundaries in as much detail as possible showing place names and road names /numbers. A map specifically of the Chichester District area in as much detail as possible showing all place names and as many road names & numbers as possible.

Request for data relating to constituency boundaries for the United Kingdom. In particular the number of registered voters in any given constituency at each general election, as far back as the data exists.

A request for information with regards to the systems used by local authorities to manage children and young people’s services.

In determining revised electoral ward boundaries have you or your predecessor authority found it necessary to include two segments of electoral addresses that have as their principle road connection a road that is external to the local authority’s general boundary for any length.

All meeting notes relating to the Boundary Review for Daventry District. Please include Officer meeting notes and notes from any/all Executive meetings; in particular: Commission meetings where Daventry Council size was discussed Officer meetings where Daventry Council size was discussed Commission meetings where submissions from residents/parishes/councillors/Council was discussed, Officer meetings where submissions from residents/parishes/councillors/Council was discussed, Commission meetings where LGBCE recommendations were discussed and formulated, Officer meetings where LGBCE recommendations were discussed and formulate.

Under the Freedom of Information Act, I would like to request report LGBCE (11) 36 ("Electoral Review Programme 2011/12 and 2012/13") as considered by the Commission at its meeting on 8th March 2011. In addition, I would like to request the relevant supporting information in respect of any consideration given at officer or Commission level to electoral reviews of the London Boroughs - not just the two London Boroughs referred to within the minute on the item - including the local government electorates by ward for each London Borough (ideally in a Microsoft Excel spreadsheet or one of a compatible format).

Request for information in regards to elearning software and management information systems in schools.

Request under the Freedom of Information Act, relating to the Surrey County Council electoral review, for the Local Government Boundary Commission for England to provide details of the following: 1. the total number of responses to the Consultation objecting to the splitting of Weston Green; 2. the total number of responses to the Consultation supporting the splitting of Weston Green.

Please send a copy of each submission received by your organisation relating to proposed boundary changes in Slough.

Under the current terms of the Freedom of Information Act please can you provide me with the answers to the following questions - where possible including any recharge costs to a central budget and ICT expenditure occurred through public finance initiatives that are off balance sheet. 1 - The total budgeted ICT expenditure (capital and revenue) for your organisation for 2010/11 and 2011/12? 2 - A breakdown of the actual / budgeted or estimate for 2010/11 and 2011/12 according to the following categories for your organisation, indicating the largest supplier for each category were known? 3 - Please indicate how you expect the total ICT budget for 2012/13 and 2013/14 to change for your organisation 4 - Please provide a list of all the ICT projects that you are undertaking; the cost of these projects and the estimated completion dates for these projects. If it is not possible to provide this under the current FOI limits I am happy to accept a listing of your most up to date schedule of contracts or other record of contracts.

A request for information on historical changes to the boundary between Bridekirk Parish and Papcastle Parish in Cumbria. 

All correspondence between the Local Government Boundary Commission for England and the London Borough of Hackney regarding this boundary review from before the triggering of this review, until the date of the FOI request.

Received 19 December 2011 requesting: 1) Copies of any documents you might hold pertaining to 'the wards of Windsor Castle', including any information on their official status for (a) local government, (b) county/ceremonial and (c) parliamentary election purposes. 2) Any information you might hold on any other similar 'enclaves' that may exist outside of the usual English local government framework (aside from the Isles of Scilly and City of London, whose status is better established).
Any information held by the Commission (whether in internal reports, business planning documents or other relevant materials) in relation to any plans it has to conduct a local government boundary review within any local authority in London.

Request to provide the following information relating to CON29 search volumes.1. Number of official CON29 searches conducted in July 2010, July 2009 & July 2006 (split by electronically ordered/serviced vs. manually processed) 2. Number of personal searches of the registers conducted in July 2010, July 2009 & July 2006.

Request for the disclosure of any documents relating to the proposal of 36 councillors for Daventry District Council

Request for disclosure of any documents relating to the proposal for 53 councillors for Gloucestershire County Council including minutes, agendas and emails alongside other documents.

Complaints procedure

We welcome comments about our performance and service delivery, and regard complaints as an important way of helping us to achieve higher standards.

A complaint expresses dissatisfaction with our service and suggests alternative actions or ideas on how we could provide a better service to our stakeholders. For example, a complaint might be made about: a failure or delay in dealing with a matter; bias or unfairness; a discrimination or discourtesy; a failure to follow proper procedures; or a mistake made in carrying out our functions. Complaints that are received about the Commission’s conclusions as part of an ongoing review will be treated as responses to consultation on the review and treated in accordance with the electoral review procedure.

Having considered all responses to consultations and evidence provided, the Commission will publish the outcome of a review in its Final Recommendations. Once Final Recommendations on a review have been published, they cannot be amended, unless Parliament chooses to reject them and refer the review back to the Commission. For that reason, the Commission is unable to accept complaints on the outcome of a review. There is a separate process for Freedom of Information requests and appeals.

You can make a complaint in writing, by e-mail using the contact details listed below, through our website or by telephone. You can also request a complaint form to be sent to you. You do not have to use the complaint form, but it sets out the information we need in order to investigate your complaint properly. You will be required to give your name and address; anonymous complaints will be kept on file but they will not be investigated. You will need to set out the circumstances and the nature of your complaint. All written complaints (including complaint forms) should be sent to the Finance Director, who will liaise with the relevant manager. The Finance Director will coordinate an investigation into your complaint and will provide a written response, normally within 15 working days.

Contact details

Lynn Ingram
Finance Director
Local Government Boundary Commission for England
14th Floor Millbank Tower
21-24 Millbank
London SW1P 4QP

0330 500 1263

lynn.ingram@lgbce.org.uk

We will try to resolve your complaint immediately. If we are unable to do this, the Finance Director send you an acknowledgement letter, including a date by which you can expect a full response. We will make every effort to send a detailed reply within 15 working days. If it is not possible to provide a full response in this time, the Finance Director will write to you explaining the reason for the delay, and giving a date by which you can expect to receive a response.

STAGE 1: In the first instance, your complaint will be investigated by the manager of the relevant section, and you will normally receive a response within 15 working days. All complaints will be thoroughly and fairly investigated. If you feel that your complaint should be investigated in confidence, you need to make this clear when making your initial complaint to the Finance Director and give your reasons. In such cases, we will not divulge your name without your prior approval.

STAGE 2: You may ask for your complaint to go to the next stage, which is consideration by the Chief Executive of the Commission. You will normally receive a response within 20 working days at this stage.

STAGE 3: If, after the second stage, you are still dissatisfied with the response, you may ask for the matter to be referred to the Chair of the Commission for a final decision. You will normally receive a response within 20 working days at this stage.

At each stage, we will try to deal with the complaint and send a detailed response within the timescales set out above. Where this is not possible, you will receive a letter explaining why, and giving a date by which you will receive a detailed reply.

If, having exhausted the Commission’s Complaints Procedure, you are still unsatisfied; you are entitled to complain to the Parliamentary Commissioner for Administration, often known as the Parliamentary Ombudsman. However, the Parliamentary Ombudsman can only consider complaints which are referred by a Member of Parliament, so you will need to contact your MP. You should bear in mind that the Ombudsman will normally expect you to have gone through all stages of our complaints procedure first.

The address of the Parliamentary Commissioner for Administration is:

Contact details

15th Floor Millbank Tower
21-24 Millbank
London SW1P 4QP

The Ombudsman's telephone number is 020 7217 4163 or 0845 015 4033 Information can also be found on the Parliamentary Ombudsman's website.